Review Your Bill Before Generating Invoices

Before generating invoices, take a moment to review the bill details. This step helps prevent major billing mistakes and ensures tenants are charged accurately.

 

Compare Usage

One of the most important checks is confirming that the total usage from submeters closely matches the utility bill usage.

How to Verify

• Add up the total usage reported by all submeters for the billing period.
• Compare that number to the total usage listed on the utility bill.

Acceptable Variance

It’s normal to see a small difference between the two numbers. This can happen due to:

• Meter timing differences
• Small system losses
• Measurement rounding

In most cases, totals should be within 5–10% of the utility bill usage. Variance can occasionally be higher, but should generally stay within 20%.

If the difference is larger than 20%, review the setup before proceeding with billing.

Check for Common Errors

Before generating invoices, double-check for common mistakes such as:

• Incorrect units of measure (for example, entering gallons instead of thousands of gallons)
• Incorrect utility charges (including fixed charges instead of only usage-based charges)
• Missing meters or units that should be included in the billing period

Catching these issues early can prevent incorrect invoices and reduce the need for corrections later.